Constitution
1. Name
The name of the Organisation is The North Lancing Community Association 2. Aims The aims of the Organisation are to • Promote the village • Act as a forum for residents’ views • Work to create and maintain community spirit 3. Powers The committee shall have the power to do all such lawful things as are necessary for the achievement of the aims |
4. Geographical area
The Geographical Area covered by the NLCA is generally illustrated in the map above. Specifically, the boundaries are, to the south, the A27, to include properties adjoining the north side of the road; to the West, Lynchmere,Avenue leading into Firle Road, all properties adjoining both sides of the road; to the North, the northern extent of the conurbation as it meets the South Downs (Lancing Hill); to the East, the eastern extent of the conurbation as it meets the woodland just west of Macintyre’s Field, to include all areas within these prescribed boundaries. No marketing is to be undertaken outside this area as we are unable to take up causes from other parts of Lancing and Sompting. Current members from outside the above mentioned area will be allowed, and are
welcome to continue as members
5. Membership
Membership shall be open to all regardless of gender, race, religion, political persuasion or opinion. Membership is set at £2.50 per household for the period 1 November 2007 to 1 November 2008; thereafter the membership year will be 1 November to 1 November. Membership cost will be discussed by The Committee each October and presented for approval at each year’s A.G.M. New members joining in the period 1 August to 31 October in a year will be deemed to have become members for the following year in addition to the current year
6. The Committee
The committee shall comprise of not fewer than 5 nor more than 8 committee members, appointed or elected at the Annual General Meeting, including the Offices of Chairperson, Secretary and Treasurer.
7. Appointment and retirement of committee members
All committee members shall retire at the AGM, but they may be nominated and re-elected for a further term
8. Committee Members' interests
No voting member of the committee shall receive any payment or have an interest in any contract entered into by the committee. In recognition of the hard work and time donated by committee members towards the organisation and presentation of social events, it is decided on a discretionary basis (as agreed by the committee but open to scrutiny by the Members) that they will not have to pay entrance fees to such events. The North Lancing Community Association
9. Committee meetings
The committee shall hold at least 4 Committee Meetings in each year. All committee members shall be entitled to receive reasonable period of notice for all meetings. There shall be a quorum when not less than 3 voting members are present at a meeting. Decisions shall be determined by a simple majority of those present and voting. If there is an equality of votes, the member chairing the meeting shall have the casting vote. The committee may appoint sub-committees to carry out any tasks which it thinks appropriate to do so, provided that all acts that are carried out by the sub-committees are reported promptly and fully to the committee. Minutes shall be kept of the proceedings of all committee and sub-committee meetings, and shall include the date of the meeting, the names of those present and a record of the decisions taken.
10. Annual General Meeting (AGM) and voting by proxy
The organisation shall hold an Annual General Meeting in November of each year or as soon as possible afterwards. At least 14 days notice will be given of Annual General Meetings. Members will be sent a document detailing decisions to be taken at the AGM at which they will be entitled to vote and a form for proxy voting. Proxy votes, whereby members who are physically unable to attend the AGM for whatever reason need to be received by The Secretary by Noon on the day of the AGM.
11. Special General Meetings
The committee may call a Special General Meeting of the organisation at any time and shall do so if requested in writing by no fewer than 10 members of the organisation, stating the business to be considered. At least 14 days notice of Special General Meetings shall be given to all members of the organisation, stating the business to be discussed.
12. Finances and accounts
The organisation shall operate a bank account in the name of the organisation and all income of the organisation shall be paid into the account. All cheques drawn on the bank account shall require the signatures of the treasurer and a nominated committee member. The treasurer shall be responsible for maintaining records of income and expenditure and for preparing and presenting financial reports and annual statements of accounts.
13. Alterations to the Constitution
Subject to the restrictions listed below, the constitution may be altered by a resolution passed by not less than two thirds of the members present and voting at a General Meeting. The notice of the General Meeting must include notice of the resolution, setting out the terms of the alteration proposed. No amendment may be made to the name of the Organisation, the aims, the committee members’ interests or this clause.
14. Winding up the Organisation
The organisation may be dissolved by a resolution passed by a majority of not less than two thirds of those present and voting in favour at a properly convened General Meeting of the members of the Organisation. The notice of the General Meeting shall state the purpose of the meeting. In the event that a resolution to dissolve the organisation is passed and any assets remain after the settlement of all proper debts and liabilities, these shall not be divided amongst the members but shall be transferred to a charity nominated at the said meeting.
15. Arrangements until first Annual General Meeting in November 2007.
Until the first Annual General Meeting takes place, this constitution shall take effect as if references in it to the Committee were references to the persons whose signatures appear at the bottom of this document.
This constitution was adopted on the date mentioned below by the persons whose signatures appear
at the bottom of this document.
Date: / /2007
Signed
The Geographical Area covered by the NLCA is generally illustrated in the map above. Specifically, the boundaries are, to the south, the A27, to include properties adjoining the north side of the road; to the West, Lynchmere,Avenue leading into Firle Road, all properties adjoining both sides of the road; to the North, the northern extent of the conurbation as it meets the South Downs (Lancing Hill); to the East, the eastern extent of the conurbation as it meets the woodland just west of Macintyre’s Field, to include all areas within these prescribed boundaries. No marketing is to be undertaken outside this area as we are unable to take up causes from other parts of Lancing and Sompting. Current members from outside the above mentioned area will be allowed, and are
welcome to continue as members
5. Membership
Membership shall be open to all regardless of gender, race, religion, political persuasion or opinion. Membership is set at £2.50 per household for the period 1 November 2007 to 1 November 2008; thereafter the membership year will be 1 November to 1 November. Membership cost will be discussed by The Committee each October and presented for approval at each year’s A.G.M. New members joining in the period 1 August to 31 October in a year will be deemed to have become members for the following year in addition to the current year
6. The Committee
The committee shall comprise of not fewer than 5 nor more than 8 committee members, appointed or elected at the Annual General Meeting, including the Offices of Chairperson, Secretary and Treasurer.
7. Appointment and retirement of committee members
All committee members shall retire at the AGM, but they may be nominated and re-elected for a further term
8. Committee Members' interests
No voting member of the committee shall receive any payment or have an interest in any contract entered into by the committee. In recognition of the hard work and time donated by committee members towards the organisation and presentation of social events, it is decided on a discretionary basis (as agreed by the committee but open to scrutiny by the Members) that they will not have to pay entrance fees to such events. The North Lancing Community Association
9. Committee meetings
The committee shall hold at least 4 Committee Meetings in each year. All committee members shall be entitled to receive reasonable period of notice for all meetings. There shall be a quorum when not less than 3 voting members are present at a meeting. Decisions shall be determined by a simple majority of those present and voting. If there is an equality of votes, the member chairing the meeting shall have the casting vote. The committee may appoint sub-committees to carry out any tasks which it thinks appropriate to do so, provided that all acts that are carried out by the sub-committees are reported promptly and fully to the committee. Minutes shall be kept of the proceedings of all committee and sub-committee meetings, and shall include the date of the meeting, the names of those present and a record of the decisions taken.
10. Annual General Meeting (AGM) and voting by proxy
The organisation shall hold an Annual General Meeting in November of each year or as soon as possible afterwards. At least 14 days notice will be given of Annual General Meetings. Members will be sent a document detailing decisions to be taken at the AGM at which they will be entitled to vote and a form for proxy voting. Proxy votes, whereby members who are physically unable to attend the AGM for whatever reason need to be received by The Secretary by Noon on the day of the AGM.
11. Special General Meetings
The committee may call a Special General Meeting of the organisation at any time and shall do so if requested in writing by no fewer than 10 members of the organisation, stating the business to be considered. At least 14 days notice of Special General Meetings shall be given to all members of the organisation, stating the business to be discussed.
12. Finances and accounts
The organisation shall operate a bank account in the name of the organisation and all income of the organisation shall be paid into the account. All cheques drawn on the bank account shall require the signatures of the treasurer and a nominated committee member. The treasurer shall be responsible for maintaining records of income and expenditure and for preparing and presenting financial reports and annual statements of accounts.
13. Alterations to the Constitution
Subject to the restrictions listed below, the constitution may be altered by a resolution passed by not less than two thirds of the members present and voting at a General Meeting. The notice of the General Meeting must include notice of the resolution, setting out the terms of the alteration proposed. No amendment may be made to the name of the Organisation, the aims, the committee members’ interests or this clause.
14. Winding up the Organisation
The organisation may be dissolved by a resolution passed by a majority of not less than two thirds of those present and voting in favour at a properly convened General Meeting of the members of the Organisation. The notice of the General Meeting shall state the purpose of the meeting. In the event that a resolution to dissolve the organisation is passed and any assets remain after the settlement of all proper debts and liabilities, these shall not be divided amongst the members but shall be transferred to a charity nominated at the said meeting.
15. Arrangements until first Annual General Meeting in November 2007.
Until the first Annual General Meeting takes place, this constitution shall take effect as if references in it to the Committee were references to the persons whose signatures appear at the bottom of this document.
This constitution was adopted on the date mentioned below by the persons whose signatures appear
at the bottom of this document.
Date: / /2007
Signed